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At St. Andrews Chamber of Commerce (STACC) we are committed to protecting the privacy of our members, donors, and non-member participants, and support a general policy of openness about how we collect, use and disclose personal information.
The purpose of this Privacy Statement is to inform you about STACC’s practices relating to the collection, use and disclosure of personal information which may be collected by us through your filling out STACC forms or otherwise providing information in order to participate in STACC events, or through our website. By filling out the forms, by participating in our events, or by using our website, you consent to the collection, use and disclosure of your personal information (as defined below) in accordance with the following terms and conditions.
This Privacy Statement also explains how you can contact us if you have a question about, want to make a change to or delete any personal information that STACC may be holding about you. We strongly recommend that you take the time to read this Privacy Statement and retain it for future reference.
For the purpose of this Privacy Statement, “personal information” means information about an identifiable individual, but does not include the name, title or business address or telephone number of an employee of an organization.
What Personal Information We Collect
STACC collects personal information in order to help effectively and safely provide activities and events for STACC members and members of the St. Andrews community. This information includes but is not limited to contact information (such as name, address, e-mail address and telephone numbers), age, skills and educational background, employment history, volunteer experience, proof of identity (such as a signature).
STACC also collects financial information (such as credit card information and banking information on personal cheques) from members, donors and purchasers of STACC merchandise.
How We Use Your Personal Information
STACC uses your personal information to facilitate communication between members, and to communicate with you through mailings, newsletters, announcements of upcoming events and opportunities, and in connection with fundraising requests. STACC uses your information about skills, employment and volunteer history in order to best employ your talents in the service of our organization. STACC uses financial information only in order to complete a given merchandise or member dues transaction.
When We Disclose Your Personal Information
STACC does not disclose personal information to individuals, organizations or corporations outside of STACC at any time or for any reason, except with the consent of the individual member or as required or authorized by law.
STACC may share personal information with third parties engaged to assist us in providing services to you or to carry out one or more of the purposes described above. These service providers are prohibited from using such personal information for any purpose other than to provide this assistance and are required to protect personal information disclosed by STACC and to comply with the general privacy principles described in this Privacy Statement.
STACC reserves the right to disclose personal information to a third party if a law, regulation, search warrant, subpoena or court order legally requires or authorizes us to do so.
Knowledge and Consent
STACC collects personal information about you only when you voluntarily provide it. Typically, we will seek consent for the use or disclosure of such personal information at the time of collection. In certain circumstances, consent may be sought after the information has been collected but before use (for example, when we want to use information for a purpose not previously identified).
The form of consent that we seek, including whether it is express or implied, will largely depend on the sensitivity of the personal information and the reasonable expectations of the individual in the circumstances. When you fill out a STACC form, for instance, you imply that we may use that information for the purpose for which you filled out the form.
STACC keeps a record of members’ history with the organization, including participation in STACC activities and events. By joining STACC, you acknowledge that we may keep this record and consent to such retention, so that if your membership becomes inactive and you later decide to rejoin, STACC will still have your previous membership history on file. We will not use this information for any other purpose except with your consent.
STACC does not, as a condition of participation, require you to consent to the collection, use or disclosure of information beyond that required to fulfill the explicitly specified and legitimate purposes for which the information is being provided.
How We Protect Your Personal Information
STACC makes all reasonable efforts to ensure that personal information collected from you is protected against loss and unauthorized access. This protection applies in relation to information stored in both electronic and hard copy form. Access to your personal information is restricted to selected members and employees. In addition, STACC employs generally accepted information security techniques, such as firewalls, access control procedures and cryptography, to protect personal information against loss and unauthorized access.
Retention of Your Personal Information
STACC retains your personal information for as long as necessary to fulfill the purposes for which it was collected. In some cases, it is necessary for STACC to retain personal information for longer, in order to protect STACC from liability in the event of a dispute. Unless you explicitly withdraw your consent, we will retain your name and membership history beyond the end of your active membership, so that we may archive your participation in the organization and retain this information for you should you decide to return at a later date. Any other personal information will be redacted or destroyed upon your membership becoming inactive, or earlier if the information is no longer relevant to the purpose for which it was collected.
If you visit the STACC website, and do not actively provide any personal information, STACC still stores certain information automatically, via the placement of a text file called a “cookie” in the browser directory of your computer’s hard drive. The cookie cannot be read by any website other than the one that set up the cookies. If you choose to modify your browser to disable cookies, some pages of this website may not function properly.
STACC will only collect and store the following information about your visit to our website:
1. The Internet domain from which you accessed the STACC site;
2. The type of browser and operating system you are using;
3. The date and time of your visit;
4. The pages within the STACC site that you visit; and
5. If you linked to another website from the STACC site, the address of that site.
Changes to this Privacy Statement